SCHOOLS SECTOR (SUBCLASS 571) CHECKLIST -Assessment Level 2                                                                                                

Forms and personal documentation

Client Use     

Form 157A – Application for a student visa (fully completed, signed and dated by the applicant).
See: http://www.immi.gov.au/allforms/application-forms/forms_num2.htm

Two passport size photographs (4cm x 6cm). 

Photographs must not be more than 6 months old.

Fully completed Details of Relatives form.
See: http://www.vietnam.embassy.gov.au/files/hnoi/relativesform.pdf  

Certified copy of biodata page of passport for applicant (passports must be valid for at least a further 6 months).

Note: Original passports should be provided after applicants have undertaken medical examinations when requested by our office.
 

If aged 16 years or over, original Curriculum Vitae (CV), including details of education background and employment history, certified by the local authority (must not be more than 6 months old).

Certified copy of all pages of current Household Registration Book.

Certified copy of Birth Certificate.

Enrolment and academic documentation

Valid electronic Confirmation of Enrolment (COE) and/or letter of offer issued by the education provider for the proposed course(s) of study (gap of no more than 2 months or 3 months over December period and no overlapping between courses).

Note: If COE is not provided at time of application, it must be provided before a visa can be granted.
 

Original and one copy of school records and certificates for the most recently completed school year.

Financial documentation

The applicant must provide evidence that they have sufficient funds to cover themselves for their first 12 months of their stay in Australia for:

• travel costs to and from Australia

• course fees

• living costs

See: http://www.immi.gov.au/students/students/571-2/financial.htm  

Evidence of any scholarship(s) awarded to the applicant for this study.

Evidence of any prepaid formal boarding or homestay fees arranged through the education provider (such as a contract or an authorised receipt of payment from the education provider).

Original signed financial undertaking from the individual(s) providing the funds outlining the relationship between the applicant and the funds provider.

Evidence of identity of financial sponsor(s):

• If from Vietnam, a copy of identity card.

• If from Australia, a copy of passport or driving licence.

Evidence of funds, from the individual(s) providing the funds, in the form of original bankbook, bank deposit, home loan or credit line agreement together with relevant supporting documents.

• If funds are through a money deposit held in Vietnam, evidence of income stream (such as employment contract, letter from employer stating salary and length of employment, business licence) must be submitted.

• If funds are from Australia, a certified copy of full bank statement which details full name of account holder (not more than 3 months old) is to be submitted. Evidence of income stream (such as previous year’s Notice of Assessment by the Australian Taxation Office) must be submitted.

• If funds are being provided through a credit line, evidence that the loan has been disbursed:

o Notarised property mortgage contract.
o Notarised copy of house ownership certificate/land use right certificate acknowledges the mortgage registration of the property as secured asset to obtain the above credit line agreement.
o Property evaluation minutes.
o Receipt of handling the ownership of mortgaged property.
o Evidence of secured transaction registration.
o Debit note.
o Disbursement voucher.
o Money transfer telex.

(Please note, funds calculation will include any dependent family member not accompanying applicant)
 

Health documentation

Medical examinations cannot be undertaken before an application is lodged. After application lodgement, our office will contact the applicant with instructions about undertaking medical examinations. 

Evidence of valid Overseas Student Health Cover (OSHC) for applicant for the proposed duration of the student visa.
See: http://www.immi.gov.au/students/health-insurance.htm  

The duration of student visas is determined as follows:

• Duration of course is 10 months or less: the applicant will usually be granted a visa that ceases one calendar month after the expected course completion date.

• Duration of course is longer than 10 months and finishes at the end of the standard Australian academic year (November-December): the applicant will usually be granted a visa that ceases on 15 March the following year.

• Duration of course is longer than 10 months but does not follow the standard Australian academic year: the applicant will usually be granted a visa that ceases two calendar months after the expected course completion date.

Welfare for students under 18

Original travel consent letter signed by both parents with signatures verified by the local authorities.

If an applicant intends to reside in Australia with a parent or other relative, they must provide:

• Form 157N – Nomination of a student guardian; See: http://www.immi.gov.au/allforms/application-forms/forms_num2.htm 

• evidence of the relationship between the applicant and their relative;

• evidence that the relative is at least 21 years of age;

• evidence that the relative has the right to remain in Australia for the period of the applicant’s stay, or until the applicant turns 18 years, whichever is the lesser period;

• original police certificate from each country where the relative (since turning 16 years of age) has resided for a total of 12 months or more in the last 10 years. If they need one from Australia, the relative must obtain an Australian National Police Check (NPC) from the Australian Federal Police (AFP). Only a “Complete Disclosure” NPC is acceptable. When completing the Australian NPC application form, Code 33 must be used at Question 1.
  See: http://www.immi.gov.au/allforms/character-requirements/

If welfare arrangements are arranged by the education provider(s), Confirmation of Appropriate Accommodation and Welfare Arrangements (CAAW) letter(s) must be submitted.

Note: Students undertaking a package of courses with different providers must submit separate CAAW letters from each provider, and must ensure that there are continuous welfare arrangements in place between courses.