AUSTRALIAN CONSULATE-GENERAL

HO CHI MINH CITY

VISA AND CITIZENSHIP OFFICE

Position: Locally Engaged Employee Level 4

Position title: Visa and Citizenship Administrative Assistant (Immigration and Citizenship)

The Visa and Citizenship Office of the Australian Consulate-General is seeking applications from suitably qualified Vietnamese citizens for vacancies that are available or may occur at the Locally Engaged Employee Grade 4 level.

Applicants should be able to demonstrate that they are self-motivated, well organised and able to work well within a team that has to meet dead lines within a dynamic and large case load.

This is a full time long term position (12 months).

Locally Engaged Employees Grade 4 (LEE 4) are administrative assistants and are responsible for undertaking a range of administrative processing work.

Fluency in Vietnamese and ability to speak and write English is essential.

Selection for the vacancies will be based on merit and judged against specific selection criteria.

All applications must address the five Selection Criteria, which are provided below along with the Duty Statement.

All applications must include two nominated referees and be no longer than three pages in length.  Closing date is Friday, 11 July 2008.  Only short listed applicants will be contacted regarding the next phase of the selection process, which will involve English language testing.

Late applications will not be accepted.

Applications to:

Ms Nguyen Thanh Huong

Office Manager, Visa and Citizenship Office

Australian Consulate-General, 4th Floor, the Landmark Building

5B Ton Duc Thang Street, District 1, Ho Chi Minh City

Telephone: 829 6001 Ext. 165 - Fax: 829 6024

Email: nguyen-thanh.huong@dfat.gov.au

As a member of an administrative team and under the direct supervision of the Office Manager:

• Register correspondence and documentation that comes into the office.
• Update electronic records with a focus on accurate data entry.
• Maintain, archive and dispatch case files.
• Undertake procedural and clerical administrative support relating to operational tasks.
• Coordinate routine tasks.
• Perform other administrative support duties as required.

1.  COMMUNICATING

Good oral and written communication skills, including fluency in written and spoken Vietnamese and ability to speak and write English.

2. WORKING IN TEAMS

Ability to work as a team member including the ability to contribute to the achievement of team/work unit goals, team cohesion and team productivity.

3.  MANAGING INFORMATION

Good attention to detail.  Ability to effectively use basic computer programs.

4.  MANAGING WORK

Ability to organise work and set priorities to achieve workplace goals within set timeframes.  Ability to work effectively under pressure.  Capacity to work independently on specific tasks and in a team environment.

5.  FOCUSING QUALITY

Ability to provide a quality professional service, apply ethical work practices and demonstrate integrity in all aspects of work.  Ability to respond flexibly to changing demands in the workplace and to contribute ideas to improve efficiency in the workplace.

Last updated 23 June 2008